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2. Letters of quotation

After receiving the letter from a willing party the seller writes a letter to the possible
purchaser replying to his query. This letter is called the reply of inquiry or the
quotation letter. The subject matter can be changed in the quotation letter according
to the inquiry. Since a quotation letter is written in reply to an inquiry, therefore,
while writing it, first of all the receipt of the letter should be acknowledged with
thanks. Then very humbly a reply in all aspects about the information demanded
should be framed. The reply should be prompt and the information sent should be
true. In business, ambiguous, untruthful and indefinite statements are not proper.
The quotation letter includes the price list, availability of goods, and the terms and
conditions of business. If possible, samples should also be dispatched.

Green Books
Anamnagar, Kathmandu
Ref. : 776335 Date:.....................
Post Box. No.:.............

M/s. Rajesh Shrestha,

ABC Book, Damak, Jhapa
Sub: Quotation.
Sirs,

We are grateful to you for your letter dated Ashoj 12, and thank you for the
interest shown by you in our commercial concern. We feel ourselves very
fortunate for having attracted your keen interest.
The samples and the price lists of the goods under your inquiry are being
dispatched separately by a registered parcel. Kindly acknowledge the receipt.
We are sure the goods will be according to your market requirements and the
terms of business will prove favorable, and you will give an opportunity to serve
you by placing the order for the goods.
It will not be out of place to mention here that it is our policy to sell on cash only
but we assure you that our prices are far less and more appropriate than those
of the other suppliers of this city.

We are waiting for your order.

Yours faithfully,
(Ajay Kumar Shrestha)

36 Office Practice and Accounting 9