Page 47 - PRIVATE & CONFIDENTIAL

13. INTERNET, EMAIL AND TELEPHONE USAGE POLICY

COMPUTER MISUSE

a. Employees who have access to the company’s
computers for business and personal purposes,
should comply with this policy, failure to do so,
may mean you are subject to the company’s
disciplinary procedure

b. Vandalism of, or otherwise intentionally
interfering with, the company’s computer
network constitutes a gross misconduct offence
and could render you liable to summary
dismissal under the company’s disciplinary
procedure

c. You are not permitted to publish defamatory
and/or knowingly false material about the
company, your colleagues, Director/Business owner, and/or
customers/suppliers on emails, social networking sites, “blogs” (online journals),
“wikis” and any online publishing format. If you are discovered contravening
these rules you may face action under the company’s disciplinary procedure.
Depending on the seriousness of the offence, it may amount to gross misconduct
and could result in your summary dismissal

d. The company reserves the right to deny or remove email or internet access to or
from any employee

USE OF EMAIL

a. Emails that you intend to send should be checked
carefully. Email should be treated like any other form of
written communication, and, as such, what is normally
regarded as unacceptable in a letter is equally unacceptable
in an email communication

b. The use of email to send or forward messages which are
defamatory, obscene or otherwise inappropriate will be treated as
misconduct under the company’s disciplinary procedure. In serious cases this
could be regarded as gross misconduct and lead to dismissal

c. Statements to avoid in emails include those criticising the company’s competitors
or their staff, those stating that there are quality problems with goods or services
of suppliers or customers, and those stating that anyone is incompetent

d. You should exercise care not to copy emails automatically to all those copied in to
the original message to which you are replying. Doing so may result in disclosure
of confidential information to the wrong person