Page 48 - PRIVATE & CONFIDENTIAL

e. You should exercise extreme care when receiving emails with attachments from
third parties particularly unidentified third parties as these may contain viruses

f. Although the email system is primarily for business use, the company understands
that on occasion you may need to send or receive personal emails using your work
address. When sending personal emails you should show the same care as when
sending work related emails

g. Communications of a sensitive or confidential nature should not be sent by e-mail
because it is not guaranteed to be private

h. If you receive a virus warning via email, you should take no action, whatsoever
other than informing our Operations Manager immediately. No attempt should
be made to open or forward the email without prior permission from our
Operations Manager

i. Unsolicited emails may not be sent at any time. Any “junk” email received should
be deleted immediately
j. It is a disciplinary offence to access another individual’s e-mail facility by using
their password without their express permission

USE OF INTERNET

a. Where you have access to the internet at
work you are expected to use it sensibly
and in such a manner that it does not
interfere with the efficient running of the
company

b. You may be called upon to justify the
amount of time you have spent on the
internet or the sites you have visited

c. The company encourages you to become familiar with the internet and does not
currently impose any time limitation on work related internet use. You are trusted
therefore not to abuse the latitude given, but the company reserves the right to
alter the policy should it suspect this trust is being abused

d. You should download files on to only those PCs with virus checking software and
should check how long the download will take. If there is any uncertainty as to
whether the software is virus-free or whether the time the download will take is
reasonable you should consult with your line manager prior to starting the
download process

e. You are not authorised to load new software or hardware onto the company’s
system without the express prior consent of your line manager