Page 49 - PRIVATE & CONFIDENTIAL

MONITORING OF EMAIL AND INTERNET

a. The company reserves the right to monitor your e-mails and use of the internet,
both during routine audits of the computer system and in specific cases where a
problem relating to excessive or unauthorised use is suspected. The purposes for
such monitoring are:

I. To promote productivity and efficiency
II. For security reasons
III. To ensure that you have not been using email to send or receive an excessive
number of personal communications
IV. To ensure the smooth running of the business if you are absent for any reason
and communications need to be checked
V. To ensure that you have not been viewing offensive
or illegal material on the internet (or if it is
suspected that you have been)
VI. To ensure that you have not been spending an
excessive amount of time viewing websites that are
not work related (or if it is suspected that you have
been)
VII. If the company suspects that you are sending or
receiving emails that are detrimental to the company

USE OF COMPANY TELEPHONES

The company’s telephones are provided for work-related purposes.

However, because it is anticipated that you may sometimes need to attend to personal
matters during working hours, limited personal use is permitted provided that this
does not interfere with your work, nor take up an unreasonable amount of time.

Personal telephone calls should be timed to cause minimum disruption to workload
and should, as a general rule, only be made during breaks except in the case of a
genuine emergency.

It is important to note that you may not at any time use the company’s telephones to:

I. Carry out any work for another employer

II. Contact recruitment agencies or other employers with a view to seeking
alternative employment
III. Buy or sell goods other than when authorised to do so in the course of your duties
IV. Gamble
V. Communicate information that is confidential to the company outside the
company unless authorised to do so in the course of your duties
VI. Make overseas telephone calls or call premium rate numbers
VII. Waste working time using the telephone for purposes not associated with your
job or the company’s business