Page 69 - Executive Director

8012.1 – Staff Meetings - Weekly

Result Statement: Every weekly staff meeting:
1. Has a standard structure that is repeated each week.
2. Has a basic purpose for the entire team.
3. Brings the team to one common purpose for the week.
4. Is informative and motivating for everyone in attendance.
5. Every attendee feels appreciated and understood. They also know what is expected of them

Position with overall accountability: Executive Director

Participating Positions: MANDATORY FOR ALL employees (only exception is those with prior excused
absences)

Overall System Diagram: Weekly staff meetings have the same THREE sections always in the same
order; Financials, Housekeeping, then Training.

Staff Meetings Template:
Benchmarks Accountable Position Timing
1. Staff meeting agenda filled-in appropriately ED Daily
2. Last week’s action plan (AP) printed for all ED By 9 AM Tues.
3. This week’s AP created electronically ED By 9 AM Tues.
4. This week’s AP & mtg. agenda e-mail to owner ED By 9 AM Tues.
5. This week’s AP & mtg. agenda edited w/owner ED and Owner by 10 AM Tues.
6. This week’s AP & mtg agenda printed for all ED By 10 AM Tues.
7. This week’s AP & mtg ag presented to execs ED 10 AM Tues.
8. This week’s AP & mtg ag present to dept heads DMS 11 AM Tues.
9. This weeks’ AP & mtg ag present to Inv & CC D of Admin 11 AM Tues.
10. Last AP, agenda, this AP presented at mtg ED 12-1 PM Tues.
11. Housekeeping presented at mtg (as on agenda) ED 12-1 PM Tues.
12. Training presented at mtg (written docs) ED 12-1 PM Tues.

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