Page 46 - Receptionist

19016 – Attaching Reports and Records to Patient Files
Results Statement:
Primary Responsible Position:
How:
To assure our patient records are kept complete by promptly
downloading any reports or records from other vets. These
reports are attached in a way that any staff member can view
them at any time from any computer.
Receptionist
Reports are typically received through:
i. reception@legacyvet.com
ii. Fax Machine (paper copy)
Reports are typically in PDF Format (including paper copies
scanned by us):
o Log into email
o Open attachment (or scan the document if it’s a paper copy)
o Remember the patient name & client last name
o Close Document
o Right Click on the PDF Document in the e-mail
 Click “Save Target As”
 Select Scanned Records in Avimark1
 Rename Document to Patient Name & Client Last
Name + Current Date (Example: Snoopy Julius
06272003)
o In Avimark pull up the patient record
o Identify AVIMARK Treatment line in patient record where
the PDF document can be attached. For example:
 Antech Requisition
 ECG Pre-Op
 Ultrasound/Xray
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