Page 89 - Approved Annual Budget FY 2019-2020_Flat

General Fund
City Secretary

www.mcallen.net/departments/secretary

Mission Department Summary
Statement: Actual Adj. Budget Estimated Budget
To fulfill Charter and Expenditure Detail: 17-18 18-19 18-19 19-20
State requirements Personnel Services
including serving as Salaries and Wages $ 347,333 $ 374,982 $ 374,982 $ 407,165
Custodian of City's Employee Benefits 89,153 101,760 101,760 111,820
Official Records, Supplies 5,053 4,500 4,500 4,500
engrossing all Other Services and Charges 19,804 20,666 20,666 20,666

ordinances, Chief Maintenance 20,387 22,658 22,420 22,658

Election Officer and to
serve as a resource of Operations Subtotal 481,730 524,566 524,328 566,809
information for the
public in the most cost Capital Outlay 2,110 - - -
effective and efficient Total Expenditures $ 483,840 $ 524,566 $ 524,328 $ 566,809
manner while PERSONNEL
maintaining a high Exempt 2 2 2 2
regard for integrity, Non-Exempt 6 7 7 8
neutrality and Part-Time - - - -
impartiality. Total Positions Authorized 8 9 9 10

MAJOR FY 19-20 GOALS
1.) Continue Civic Clerk Agenda Trainings.
Contact Us: 2.) Conduct 2019 General City Election and increase Voter Education Awareness.
Perla Lara 3.) Strategically educate and align staff, technology and processes to meet Records Management specific goals.
City Secretary 4.) Continue efforts to improve the Open Records Division by improving procedures and trainings as
1300 Houston Avenue
required by the Public Information Act.
McAllen, TX 78501
(956) 681-1020

Description: Performance Measures
The City Secretary's Actual Goal Estimated Goal
Office operations FY 17-18 FY 18-19 FY 18-19 FY 19-20
provides for efficiency Inputs:
in carrying out an array
of tasks. Standard Full time employees 8 9 9 10
operations include Department expenditures $ 483,840 $ 524,566 $ 524,566 $ 566,809
processing Public Outputs:
Information Requests, Minutes prepared 69 60 70 60
applications for
Alcoholic Beverage Ordinances published, codified, scanned
Permits, Parades and and indexed 107 90 90 90
Processions, Mass Resolutions processed 97 90 90 90
Gatherings, preparation City commission meetings attended including
of agenda packets,
meeting preparation, workshops and special meetings 67 60 60 60
coordination of Electronic agendas packaged 69 65 65 65
ceremonial events, Public notices posted per month 6 4 4 4
ensuring compliance Permits issued (mass gathering, parade,
with State and Federal TABC, itinerant vendors) 123 100 140 100

Law relating to meeting
deadlines for posting Requests for information received/processed 1,999 2,500 2,300 2,300
and publication of Effectiveness Measures:
notice requirements Council satisfaction on minutes 100% 100% 100% 100%
and conduct of Customer satisfaction 100% 100% 100% 100%
elections.
% information requests satisfied 100% 100% 100% 100%
Minutes prepared within 2-weeks (where the
measurement unit is a set) 4 4 4 4
Resolutions processed within 2-weeks 4 4 4 4
Ordinances processed within 2-weeks 4 4 4 4
Department expenditures per capita $ 3.28 $ 3.55 $ 3.50 $ 3.73

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