Page 128 - Smith College Student Handbook 16-17

SECTION 5: Equipment Fund

A. Guidelines
1. Any chartered organization may apply for funding from the ORC Equipment Fund
2. Funding requests must be for equipment that will last a minimum of five (5) years.
3. Orgs applying for equipment funding must present a list of all equipment requested and received through the
equipment fund and the dates of these allocations.
4. Funding shall be distributed as consistently as possible amongst the organizations that apply.
B. Procedures
1. The ORC shall determine, at the beginning of the year, the amount of monies available in the Student Organization
Funding Pool. Of this pool, between 3% and 5% shall be reallocated into the ORC Equipment Funding Pool. Funding
may be transferred from the ORC Discretionary Funding Pool to the ORC Equipment Funding Pool by a simple
majority of the committee.
2. Organizations must apply for these funds through the SGA Universal Funding Application through the Smith Social
Network.

SECTION 6: GUIDELINES TO THE ALLOCATION OF FUNDING (Org Funding)

A. In reviewing requests for funding, the members of the ORC should take into consideration the following questions:
1. How much funding has this organization received in the last two year?
2. What percentage of its allocation has the organization spent in the last two years?
3. Is the organization in good standing with the Controller’s Office?
4. Has the organization accrued debt in the past five years? If so, to what extent and by what means has the organization
worked to pay off the debt?
5. How many members does the organization have?
6. Does the organization sponsor many smaller events or have a few large events?
7. What sort of history does each event have – is it a new event? Has it been happening each year for many years?
8. How many students and/or individuals will each event reach? How much money has been allocated for publicity?
9. Does the organization do general programming that reached a large number of students, or internal programming that
affects only its members?
10. How many other organizations will be planning similar events? Can the ORC help these organizations in
communication so that more joint events can be held?
11. The committee is strictly held to all funding policies except in the event of special circumstances.
B. Things to remember:
1. Just because an organizations wants to hold many events doesn’t mean that the ORC can afford to support all of them.
2. All organizations must be given an opportunity to hold events.
3. All organizations that contribute to diversity at Smith should be supported.
4. These guidelines shall apply to all organization funding.

SECTION 7: ORGANIZATION CONFERENCE FUND

A. Guidelines:
1. Any organization wishing to go to a conference that is not necessary to maintain national affiliation may apply to this
fund
2. The funds shall come from the SGA Budget and the ORC fund and amount shall be determined by the SGA Cabinet
and the ORC.
3. Funding shall be allocated on a first-come-first-serve basis.
B. Procedure:
1. The ORC shall determine how much is available at the beginning of each year.
2. Any organization applying to this fund must apply through the Universal Funding Application on the Smith Social
Network.
3. The committee is strictly held to all funding policies except in the event of special circumstances.
4. The Organization Conference Funding policies shall be separate from the ORC funding policies and shall be passed by
the Senate by a simple majority vote.
5. The remaining funds will be split between rolling back into the SGA and ORC Fund at the end of the year.

Article VI. Finance Committee

SECTION 1. MEMBERS

A. The chair:
1. The chair shall be the Treasurer of the SGA/chair of ORC [See Article V]
B. The vice chair of chartering [See Article V]

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