Page 129 - Smith College Student Handbook 16-17

C. Six members-at-large;
1. Two members of the association at large shall be elected through the senate. Both shall be elected for a term of one
year.
2. Four members of the SGA Cabinet shall serve for a term of one year.
3. The SGA President shall serve as a voting member.
4. They shall attend all meetings called by the Chair, and are eligible for impeachment after two unexcused absences.
5. In the event that a position of member-at-large is vacated, it shall be filled from the body of which the member was
from

SECTION 2. DUTIES AND POWERS

A. To work with the Cabinet and the appropriate administrative body to oversee and manage the SGA reserve account.
B. Appeals
1. Any organization or individual wishing to appeal the decision of the Finance Committee must submit a request in
writing within five days of notification of the decision.
2. Grounds for appeal include extreme bias on the part of the Finance Committee or violation of procedure. Appeals shall
not be filed based solely on a disagreement with the decision of the Finance Committee. The SGA President shall grant
appeals.
3. An appeals board shall convene to reexamine the decision. The appeals board shall consist of the SGA Vice-President,
the Finance Committee Chair, and three of the five Class Presidents, to be appointed by the SGA President.
4. Any additional monies awarded to organizations in the appeals process shall not decrease the allocation of any other
organization. The Director of the Office of Student Engagement shall advise the appeals board.
5. Rights and responsibilities of organizations or those submitting a budget to the Finance Committee include:
a. Submitting a budget proposal to the Finance Committee with ample time for the Finance Committee to
review the budget prior to the event
b. Organizations and individuals should be aware that they may be asked by the committee to fundraise a
certain amount of their budget.
6. Rights and responsibilities of the Finance Committee
a. The Finance Committee shall meet once a week a review all budgets submitted before the weekly deadline of
Monday at 5pm.
b. The Finance Committee is responsible for enforcing all rules and guidelines regarding budgeting and funding
procedures.
c. The Finance Committee shall be responsible for the elimination of bias within its members and the equitable
allocation of funding across organizations and individuals, without regard to political bent or personal
interactions.
d. The Finance Committee shall have the responsibility of reaching a two-thirds quorum of the voting members
of the committee at the occasion of any funding application.

SECTION 3: SAWYER FUND

A. Guidelines:
1. Any student or organization may apply for the Sawyer Fund for funding for free and open on-campus events.
2. The funds shall come from the Sawyer Fund Endowment. The funds may change significantly from year to year
depending on the success of the endowment.
3. Funding shall be mostly reserved for large events on campus for which the ORC Fund is unable to cover.
B. Procedures:
1. The Finance Committee shall determine how much is available at the beginning of each year.
2. Anyone applying to this fund must apply through the Universal Funding Application on the Smith Social Network.

SECTION 4: CONFERENCE FUND

A. Guidelines:
1. Any individual student may apply for the Conference Fund for financial support in order to attend a conference.
2. The funds shall come from the SGA Budget and the amount shall be determined by the SGA Cabinet.
3. Funding shall be allocated on a first-come-first-serve basis.
4. The Funding Committee shall not exhibit bias when funding individuals, and anyone unable to do so must abstain from
deliberation in that case.
B. Procedure:
1. The Finance Committee shall determine how much is available at the beginning of each year.
2. Anyone applying to this fund must apply through the Universal Funding Application on the Smith Social Network.
3. The committee is strictly held to all funding policies except in the event of special circumstances.
4. The Conference Funding policies shall be separate from the ORC funding policies and shall be passed by the Senate by
a simple majority vote.
5. The remaining funds will roll back into the SGA at the end of the year.

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