Page 11 - 100 - HR Management Manual

What specifically does meticulous organization look like?

If 10 different people were asked to give examples of what METICULOUS organization looks like
we would likely get 10 different examples. So the lists below gives you some detailed examples
of what level of organization is REQUIRED AT ALL TIMES:

Examples of meticulous organization:

 NOTHING on the floors (only exception is equipment, trash cans, and the labeled floor
areas in the storeroom)
 Every cabinet and drawer has labeled areas for everything
 The ONLY loose items on a desk are the items you are working on right then.
 When finished working on something it is IMMEDIATELY put back in it’s labeled area.
 Everything has a specifically labeled area where it lives (includes things that arrived and
still needs to be processed into one of the three categories: Action Items, References,
Trash)
 Drawers and cabinets have neatly organized items. Most have labeled places. ALL
hanging files are neatly labeled without papers sticking up or not able to fit.
 There are no PILES!
 Even items you don’t know what to do with right now has a place. For example, we
have a specifically labeled areas of products to be returned (improper shipment, expired
drugs), sample products, boxes for “to be processed” (for the constant flow of things
coming in), and “I don’t know’s” (a labeled area for things you don’t know what to do
with that we clean out daily after we find out).

Examples of NOT being meticulously organized:

 Expired drugs that are to be shipped back are piled on a counter in the doctor’s office
 Piles under the counter or desk (see above on how NOTHING goes on the floor)
 Boxes of things on the floor we have to do something with later. This should be kept in
the “I don’t know’s” (see above) or in the “To be processed” area/box.
 Piles on the desk or counter that are not be currently worked on. “Currently worked
on” means you are working on it RIGHT NOW. When done or moving on a different
project it filed away properly. You can only work on one thing at a time.
 Supplies or products stacked on top of cabinets.
 Supplies or products in an area labeled for something else.
 Taking more than 1 minute to find a file (physical or electronic).

 Taking more than 1 minutes to find a form to print.

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