Page 16 - 100 - HR Management Manual

You should always try to COMPLETE one thing before you start the next. This is extremely
important. This way your mind is clear to be focusing only on the thing you are working on.

You will be faster and better with it….BUT there are many things that require many steps. It
could take days, weeks, or months to complete. What do you do with these things? How do ou
keep it somewhere OFF of your desk but don’t forget it? On a separate piece of paper attached
to the front of this “thing” write two things:

1. End result of what your work will be on this project.
2. The very next step you will take on it. The day and time you will start and complete this
next step.

You file this piece of paper in your tickler file for day you intend to start and complete this next
step. You file the stack of things you need to work on this project in a hanging file folder
labeled with the name of the project in alphabetical order on with your other files you WORK
on (not your reference area). When you complete this step you write on the front page what
the very next step is and when you will start and complete this step. You file this in your tickler

file and put it on your calendar.

As soon as you have met the intended result (#1 above) you file the whole project away into
your reference area.

This keeps all projects that are “in progress” or completed out of sight and out of mind until you
NEED to have it on your mind and your desk. The key to this process is thinking about what you
intend to get as a result and what you will do next. This helps you to know when it’s done and
can file it away and forget it! It keeps you from having many different unfinished projects on
your desk and on your mind. It feels better.

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