Page 13 - 100 - HR Management Manual

Office filing:

As discussed earlier we have specific system of organizing almost all office files. This system
will SAVE YOU TIME! It will also keep you having a clean desk and not having to remember a
million things to do. The key result of organization is YOUR MIND. If you are working on one
thing while you are thinking about many other things your mind is not clear. Good organization
should free up your mind and give you peace-of-mind.

Probably the most important part of organization is doing it DAILY and in most cases
throughout the day. If you do not organize and file throughout the day you will have clutter.

The clutter will lead to distractions, stress, and overwhelmed feelings. File and organize all day
every day!

In most all cases, a lack of organization is having lots of things coming in with no clear place to
keep them. There are FLOODS of things coming in all day long (even on while you are sleeping);
e-mails, papers, fliers, boxes, etc. This flood is never ending as long as we live!! People often
collect things from this flood in piles to remind them to deal with it later. The piles exist
because there is no clear place for keeping things. People are afraid that if they put it away

somewhere they may forget about it. Clutter in sight is clutter in your mind.

Everything that comes in with the flood waters must go into a series of neatly labeled
“collection buckets”. It works the same with our inventory and supplies that come in.

The organization system listed below allows you keep a clean desk and have only one thing out
at a time. It allows you to have a better focus and clear mind. It just feels better, WAY BETTER!

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