Page 18 - 100 - HR Management Manual

This binder is kept up to date DAILY WITHOUT FAIL. This is critical for legal reasons and
for us to easily find documents needed for training, etc.

The owner keeps the binder (in owner’s office in a drawer) for the ED. The ED keeps
files for the DMS and D of Admin, The DMS keeps files for the doctors and department
heads. The D of admin keeps the files for the rest of the staff….all of this is based on the
org board. All but the owner’s binder is kept in the exec office, NOT OUTSIDE OFFICE!!
Files needed for department heads and other on the floor stuff will be photo copied and
filed before taken outside the office.

3. Applicant Binder: We have a binder of applicants kept current DAILY with proper
sections for those in the various stages of hiring. Each section is labeled appropriately
with tabs.

Applicants with potential are printed and processed/organized appropriately in binder.
E-mail applicants with NO POTENTIAL are moved to a “declined” electronic folder and
not printed. This saves space and time. There are way more of these than any other.

4. Inventory Binders: We have four inventory binders all kept in the exec office except
when being currently used by the inventory manager:

a. Orders – This binder is kept organized HOURLY with orders that have been
placed.
b. Invoices – This is for invoices on received orders with documentation on each
showing the orders have been properly checked in with prices, expirations, etc.
c. Weekly Areas of Inventory: This is kept up to date all ALL TIMES showing clearly
that each area of the hospital has been counted properly, by the due date, and
inventory is updated.
d. Controlled Drug Invoices – This are for invoices on controlled drugs only.

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