Page 97 - Approved Annual Budget FY 2019-2020_Flat

General Fund

Purchasing and Contracting
www.mcallen.net/departments/purchasing

Mission Department Summary
Statement: Actual Adj. Budget Estimated Budget
To ensure fair and open Expenditure Detail: 17-18 18-19 18-19 19-20
competition among Personnel Services
bidders, to experience Salaries and Wages $ 434,560 $ 457,317 $ 457,317 $ 451,247
the most value for each Employee Benefits 99,928 108,544 108,544 114,775
dollar spent, to Supplies 10,357 12,737 7,220 7,060
purchase material to Other Services and Charges 10,487 12,807 17,448 18,278
ensure prompt Maintenance 111 - 806 806
deliveries, to establish a
good strong relationship Operations Subtotal 555,443 591,405 591,335 592,166
with all interested Capital Outlay 964 - - 850
bidders, and to acquaint Total Expenditures $ 556,407 $ 591,405 $ 591,335 $ 593,016
all persons in respect to PERSONNEL
the City of McAllen's Exempt 3 3 3 3
Purchasing and Non-Exempt 6 7 7 7
Contracting policies and Total Positions Authorized 9 10 10 10
procedures and the
methodology utilized
towards the evaluation, MAJOR FY 19-20 GOALS
and award of bids. 1.) Develop a vendor performance program.
2.) Use of the p-card more over requisitions.
Contact Us: 3.) Continue the training of purchasing employees towards certifications.
Gerardo Noriega, 4.) Continue development of trainings to all departments.
Director of Purchasing
and Contracting
1300 Houston Avenue
McAllen, TX 78501
(956) 681-1130 Performance Measures
Actual Goal Estimated Goal
Description: FY 17-18 FY 18-19 FY 18-19 FY 19-20
Purchasing & Inputs:
Contracting Department Number of full time employees 9 10 10 10
ensures that the City of
McAllen and McAllen Department Expenditures $ 556,407 $ 591,405 $ 591,335 $ 593,016
Public Utilities Outputs:
departments comply Requisitions 2,588 2,850 2,827 2,750
with all City ordinances, Purchase orders processed 2,554 2,735 2,677 2,700
state and federal law
requirements referenced Purchase contracts administered 33 50 55 50
to Procurement and Dollar value of purchases processed $ 67,180,475 $ 87,856,293 $ 65,287,841 $ 71,223,099
Contracting Practices, Dollar Value of Cooperative purchases $ 8,152,693 $ 7,090,262 $ 8,884,387 $ 9,692,058
by relieving the Pre-bid conferences 92 80 95 89
department head of the Bid openings held -
burdensome task of Pre-construction conferences 34 17 39 40
Purchasing. Construction contracts administered 39 23 44 41
Centralization of all Dollar value of construction
Purchasing and contracts processed
Contracting efforts into $ 18,180,346 $ 19,093,215 $ 22,951,606 $ 20,075,055
one department striving Cooperative Purchases 194 225 321 340
for economies of scale Requests for procurement cards 30 28 24 27
and efficiency. Bidders on file 12,220 13,392 12,390 12,791
Effectiveness Measures:
Average number of days to process
requisitions to purchase order status 3.5 3.0 3.0 3.0
Efficiency Measures:
Requisitions per full time employee 647 713 707 688
Purchase Orders per full time employee 639 684 669 675
Purchase contracts administered 33 10 55 33
Department expenditures per capita $ 3.78 $ 4.00 $ 3.95 $ 3.90

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