Page 75 - AIS access_chang_ingraham

SALES/COLLECTION PROCESS OVERVIEW 73

19. Right click on the Text Box and open the Properties window. Click on the Format
tab and click on the Format property. Pull down the menu and select Currency. Close the
Properties window.
20. Click on the label. Change the label to Total. This will sum all of the extended
amounts in the Detail section of the subform.

• 3 •• , I ' , • '" ' , , , OJ • , • I ' , , G • , , I ' •• 7 ' • , I • , • s ' , , '

• 6 ' , , I • , • 7 ' , , I ' , , s . , , I • ...

FIGURE 4-26

21. Finally, drag the top of the Detail bar down approximately Ii inch. Click on the
Label icon. Drag a rectangle in the FOlm Header section and type "Sales Form" in the label.
22. Close and save the form and subform.
23. Reopen the sales form. Go to a blank sales form. Create a sale for Robbie
Kellerman dated October 10, 2006. He is an existing customer. His CustomerID is
KEllO. He wishes to purchase a 9'7" King Creator surfboard. After a search of the inven-
tory you discover that there is a red 9'7" X 23 %" X 3 %" King Creator in stock. The
InventoryID is KC0502. He also wishes to add a cloth design to the surfboard.

The Sales Invoice: Creating a Simple
Report Based on a Query

The Sales Form we created is very useful for internal purposes; that is, it facilitates data
entry. However, most customers also want to have a copy of a Sales Invoice. This requires
more formatting than we can provide with the Sales Form. We use the Report object in
, ,
Access to create the Sales Invoice Report., First, however, we need to gather the informa-
tion necessary for the Sales Invoice Report. We do this by building a Sales Invoice Query.
1. Click on the Queries object. Double-click on Create query in Design View.
(This query could also be created using the Wizard. We are using the Design View here to
show this difference between the two methods.)
2. Click on the Customer Table, then hold down the Ctrl key, click on the Extras
Table, the Inventory Table, the Sales Inventory Table, and the Sales Table. Click Add.
Click Close.