Page 132 - 100 - HR Management Manual

Steps to Complete a Staff Evaluation:

1. Upon date of hire two index cards are placed in tickler file (see above).
2. Upon month where index cards show up in tickler file the evaluation day, time, and length of time
is scheduled in AVImark.
3. Evaluator submits a hard copy note to department head and the supervisor of the evaluator of
the above day and time. This assures the staff schedule reflects this evaluation.
4. Blank evaluation forms are submitted to both employee being evaluated and appropriate
supervisors (dept heads, doctors, etc) with due date clearly on the front at least 14 days prior to
the scheduled evaluation.
5. All evaluation forms and pay rate suggestion (if applicable) is submitted at least 7 days prior to
scheduled evaluation. These are submitted with appropriate documentation to support eh pay
rate suggestion.
a. “Evaluation Form for Employees” are found under Forms-Misc in the current procedures
manual on server.
b. The above form includes a 100 point rating system on the 3 primary areas, attitude (up
to 40 points), Dependability (up to 20 points), and Skills (up to 40 points). Each of the
above three areas has a MINIMUM standard score needed to stay employed and get
evaluated. See “Evaluations and Pay Scales spreadsheet (month) 20__” under HR
manual. This spreadsheet is constantly being updated and shows the current pay ranges.
c. Execs and doctors have a different more open conversation-style evaluation and their
responsibilities and performance are much more varied. The evaluations will be tailored
to that specific doctor or exec keeping the results statements and standards in mind.
6. Evaluations and pay rate changes are approved within 3 days of scheduled evaluation.
7. Evaluator, employee AND any other direct supervisors meet for this evaluation promptly as
scheduled.
8. Follow-up meeting after employee spends at least 90 minutes re-reading key assigned procedure,
are scheduled in AVImark PRIOR to the above meeting ending.
9. 90-day index cards are discarded if this evaluation is complete
10. Yearly evaluation index cards are moved to the next year’s PRIOR month of due date.

Page | 130
Copyright © 2018 Julius IP, LLC. All Rights reserved. No part of this book may be reproduced by any
means, nor transmitted, nor translated into machine language without written permission.