Page 130 - 100 - HR Management Manual

Overall Staff Evaluations Action Plan:

1. Upon day of hire 90-day and yearly evaluation due dates (excluding the year) with employee
name on two different index cards and placed in tickler file of supervisor.
2. The two above index cards are placed in the tickler file MONTH folder for the month PRIOR to
the due date.
3. For Director of Administration: When an index card shows up in tickler for the current
upcoming month the D of A does two things
th
a. By the 5 schedules the evaluation for NEXT month ON or BEFORE the due date in
AVImark.
th
b. By the 5 of each month submits a hard-copy note or e-mail to the department head
(for schedule making) AND the ED (to assure they are being done).
i. Notate the day, time, and length of time the employee is scheduled for NEXT
MONTH (30-90 minutes depending on position and number of topics).
th
ii. This evaluation is then scheduled on the staff schedule submitted by the 15 of
each month.
4. Evaluation is written SEVEN DAYS prior to scheduled time and submitted to the supervisor of the
evaluator for approval. For example: The D of A would submit these to the ED.
5. The evaluation is approved within THREE days prior to the evaluation.
6. The evaluation is completed on the day and time scheduled.
7. The evaluation is signed and dated by the supervisor and employee.
8. Section discussing pay on evaluation form is discussed with employee, even if no raise is
applicable. Any pay raises are effective starting the first day of following pay period. This is
notated on the evaluation before being signed by both employee and evaluator.
9. Any action items and next follow-up meeting (after re-reading key assigned procedures) are
scheduled in AVImark BEFORE the employee leaves this meeting time. For example, evaluations
may need to be postponed until employee proves they can meet a certain standard. We do not
complete any evaluation on an employee that is not meeting a minimum standard.
10. The 90-day cards are discarded when complete.
11. The yearly evaluation cards are moved to the month PRIOR to due date for NEXT year.

Page | 128
Copyright © 2018 Julius IP, LLC. All Rights reserved. No part of this book may be reproduced by any
means, nor transmitted, nor translated into machine language without written permission.