Page 24 - 100 - HR Management Manual

HR101.1 – “On-Deck” Applicants

Result Statement: To ensure great patient care, client service, and staff happiness by
ensuring we KEEP an abundance of desirable, pre-screened reserve
applicants to add to our current team or replace departing staff.

Primary Responsible Position: VP of Recruiting

Participating Positions: Owner and all other supervisors

Definition of “On-Deck”: An applicant that has passed through our interview process with us
wanting to hire that applicant, AND that applicant will accept a
position regardless of where they work or do not work now.

Why: Keeping at least 5 “on-deck” is critical for several reasons:

 It allows us to quickly remove current incapable or unwilling
employees. We skip the search process and immediately replace.
 It allows us to replace departing employees quickly, regardless how
much of a surprise their departure is.
 It typically enhances performance or our current staff because they
know there are other desirable, heavily screen applicants that want
the same job. We will hire these applicants when the hospital
growth demands it or we have a vacancy.
 As a result of the above it ultimately allows us to maintain great
patient care, client service, and staff happiness.

What to Do: Maintain enough new applicants weekly to ensure we KEEP AT LEAST 5
“on-deck” applicants for each of the four primary on-the-floor lay staff
positions (receptionists, technician, technician assistant, and
kennel/bather) for a minimum total of 20 on-deck applicants.

Send applicant the “We Want You” letter via email once it’s decided the
applicant is a good fit and we’re a good fit for the applicant. See “HR
Forms and Spreadsheets”

st
th
th
th
Call or email ALL on-deck applicants between the 25 - 1 and 12 - 15
of EVERY month to assure they still WANT to work for us and let them
know we’re actively looking for a position for them. The VP of
Page | 22
Copyright © 2018 Julius IP, LLC. All Rights reserved. No part of this book may be reproduced by any
means, nor transmitted, nor translated into machine language without written permission.