Page 295 - Office Practice and Accounting 10

The statement of expenditure has two parts
1. Part showing budget position
2. Part showing fund position

Part showing budget position:
This is the first part of statement of expenditure which has seven columns. They are
as follows:
i. First column: Amount of budget expenditure incurred under different budget
heads and sub-heads for the current month is mentioned in this column. For
example, if the statement is being prepared for the month of Baishak, the
amount of expenditure for the month of Baishakh is written in this column.
ii. Second column: This column is to record the release up to the end of current
month. In other words, expenditure till the previous month is recorded in this
column. The amount of budget release will always be equal to the amount of
budget expenditure up to the previous month. Thus, total of this column helps
to calculate the amount of revolving fund balance. For example, if the report is
being prepared for the month of Baishak, expenditure up to the end of Chaitra
which is equal to the release up to the Baishak, is recorded.
iii. Third column: This column records the budget head number of related
expenditure. For example, 21111 for salary.
iv. Fourth column: The name of related budget head is recorded in this column.
For example, salary, office expenses, furniture, etc.
v. Fifth column: The amount of total annual appropriation of budget head is
recorded. For example, if Rs. 50000 is allotted for salary for the year, then Rs.
500000 is recorded.
vi. Sixth column: In this column, the amount of total expenditure made up to the
current month is recorded. The amount of this column is the sum of column
first and column second.
vii. Seventh column: The remaining budget balance for the rest of months on
each budget head is calculated and written in this column. The amount of this
column is the amount of fifth column less amount of sixth column.

2. Fund position part

This is second part of the report which shows the position of the following:
a. Total amount received up to the current month: it is the amount that is released
up to the current month. It shows the amount of total imprest fund release. This
amount should be equal to the sum of column second of first part and revolving
fund balance.
Total imprest fund received = Total expenditure to date + bank balance + petty
cash balance + loan given – loan received – deposit received.

Office Practice and Accounting 10 289