Page 296 - Office Practice and Accounting 10

b. Total expenditure up to the current month: It is the amount of total expenditure
appeared in budget sheet up to the current month.
Total expenditure up to the current month= total expenditure of the month
+total release up to the current month.
c. Un-cleared advance: If any amount of advance is still to be cleared till the
statement date, the amount is written. Un-cleared advance is determined by
deducting cleared amount from advance paid.
Net expenditure: It is calculated deducting un-cleared advance amount from
the amount of total expenditure up to the current month.
d. Bank balance: It is the amount of bank balance at the end of the current month.
It is the balance of total amount deposited less total amount withdrawn. If
amount of bank balance is not given it is calculated as,
Bank balance = Total imprest fund received – Total expenditure up to current
month – petty cash fund – loan given + loan payable + security deposit received.
e. Cash balance: It is an amount of petty cash balance at the ending date of
statement. If amount of cash balance is not given, it is calculated as,
Cash balance = Total imprest fund received – total expenses up to the current
month – loan given – bank balance + loan payable+ security deposit received .

Illustrations

1. The following information is related to the District Forest Office, Bhaktapur.

Budget Head Expenses up Expenses of
and Sub head Budget Head No Budget Head No to Chaitra Baishak
Salary 21111 194000 94,500 24,500
Allowance 21112 6500 3,500 1000
Fuel 22211 27,000 12,000 2,000
Furniture 29311 40,000 12,000 8,000
Total 2,675,00 1,22,000 35,500

Additional information:
i. Total imprest fund received Rs. 4,00,000
ii. Petty cash fund balance Rs. 500
iii. Uncleared advance Rs. 8500
Required: Statement of expenditure of the month of Baisakh

290 Office Practice and Accounting 10